Business tools / Downtime calculator
What could downtime cost your business?
Estimate the impact of interrupted work using your own numbers. Adjust a scenario, compare the results, and download a report you can discuss with your team.
No email required. Your assumptions. Results as you edit.
See the impact.
Check the highlighted inputs. The estimate below is paused at your last valid scenario.
Estimated labor impact
$800
for one 2-hour incident
Value of paid working time interrupted, not necessarily an additional payroll expense.
- Per hour
- $400
- Annual scenario
- $2,400
3 incidents at 2 hours each = 6 downtime hours per year.
Estimated unrecovered revenue
- Per incident
- $0
- Per hour
- $0
- Annual scenario
- $0
Based only on the revenue and recovery assumptions you entered.
Labor impact and revenue exposure are separate measures. They are not added together because they can overlap. Neither is a calculation of net profit loss.
Compare scenarios
Your saved scenario stays fixed while you change the inputs.
Transparent by design
A useful estimate starts with clear assumptions.
This is a planning tool. It values interrupted working time and, if you choose, sales you expect not to recover. It does not measure a past incident or predict a future one.
Labor impact
Affected employees × hourly employee cost × share of work interrupted × downtime hours.
Example: 10 people × $40 × 100% × 2 hours = $800 per incident. Three such incidents equal $2,400 in the annual scenario.
Optional revenue exposure
Revenue at risk per hour × share not recovered later × downtime hours.
Enter your own sales assumptions. We show revenue separately because adding it to labor impact can count the same economic effect twice.
Annual scenario: each per-incident amount × incidents per year. Amounts are shown in USD and rounded to whole dollars. Recovery expenses, hardware replacement, penalties, reputation effects and future lost business are outside this estimate.
Put the numbers to work
Start with what needs to stay running.
01 / Map the interruption
What stops first?
List the systems, people and customer activities affected. Identify work the team can continue while service is restored.
02 / Check recovery
Can you restore it?
Review backup coverage, recent restore tests, internet failover and access to critical accounts. Confirm who owns each step.
03 / Compare scenarios
Where is the biggest difference?
Save your scenario, then change the interruption length or affected workload. Use the difference to frame questions for your IT team.
Common questions
Know what is behind the numbers.
Can I use this if employees can still do some work?
Yes. Enter the share of work that stops. Use 100% for a complete interruption or 50% if affected employees can do about half their usual work. This changes labor impact; revenue uses its own separate assumptions.
Why are labor and revenue shown separately?
Paid working time and lost sales can describe overlapping effects of an outage. Adding them can overstate the impact. Labor impact is not necessarily an extra payroll expense, and revenue is gross sales rather than profit.
Does the calculator save or send my inputs?
The calculator holds your inputs and comparison in this browser tab while the page is open. It does not submit them or require contact details. Reloading the page resets the scenario. The PDF is created when you choose Download PDF; it is not emailed.
How do I compare two scenarios?
Choose Save for comparison to capture the current scenario. Change the inputs to see the saved and current values side by side. Download PDF includes both. Clear removes the comparison, and Reset example restores the sample inputs.
Does this include every cost of an outage?
No. It excludes recovery contractors, hardware replacement, data reconstruction, overtime, customer credits, penalties, reputation effects and future lost business. Treat the results as estimates to discuss with your team, not a forecast or a guarantee of savings.
Make a plan for the work that cannot wait.
Remote service nationwide. Onsite service in Colorado by arrangement.